how to add email to outlook address book

By default, when Outlook is set up with an Exchange mail account, the Address Book first displays the Global Address List (the internal list of users).

The Outlook Address Book is not a separate list of names! It’s a way to display names found in other places. Outlook displays the Outlook Address Book when you ask for a list of people – to address an email message, or to insert an address into a Word document, for example.

When Microsoft Exchange is running the mail system, Outlook keeps two different lists of people: the Contacts folder, where you put information about people in the outside world and the Global Address List, the internal list of people sharing your domain email address. This simplified description is aimed at very small businesses with Microsoft Exchange (typically either Small Business Server or a hosted account at Microsoft Online Services, OwnWebNow, or the like). If your mailbox is run by Microsoft Exchange, chances are that you’ll see the short list of users inside the company, not the people in your Contacts folder.īig companies can develop more complex systems of address books. When you click on the TO: button to address an email message in Outlook, most people expect to see a list of their contacts.

How to add email to outlook address book